Job Description
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We have an exciting opportunity for a Production Admin Assistant role in a London based Retail company. The fashion brand offers elegant statement fashion accessories inspired by fashion, social platforms, and recent trends. To ensure timely and effective delivery, the organisation is searching for a Production Admin Assistant to join the production team.
Job Requirements:
- At least 2 years' work exposure in an admin role in the fashion business is required.
- Linguistic ability in Mandarin and Cantonese is preferred.
- Strong organisational abilities and the capacity to prioritise are required.
- Working knowledge of factories/suppliers in the Far East.
- Extremely motivated and capable of working under duress to achieve deadlines.
- Persistent problem solver with a keen eye for detail.
- Excellent interpersonal abilities, both internal and external levels.
- Strong grasp of MS Office, particularly Excel.
- Adaptable and eager to take on new tasks, as well as a strong desire to develop.
- Excited, self-assured, and self-motivated.
Responsibilities
Job Responsibilities:
- Assist Sr Production Coordinators in updating and maintaining PO data on company systems.
- Adding new product lines and vendors, and importing reports from the in-house system.
- Analyzing packaging needs in collaboration with the Design team.
- Monitor and amend the internal shipment schedule, with booked shipments of packing lists.
- Modify the shipment schedule as needed.
- Actively follow up with factory orders every week, chasing shipping samples, QC reports, and clearance documents before dispatch.
- Checking samples for quality against authorised pre-production samples.
- When necessary, attend production meetings with production coordinators and factories.
- Maintain solid relationships with warehouses by properly conveying packaging instructions and new deliveries as needed.
- Generating invoices.
- Review and confirm supplier invoices, and coordinate payments with the finance staff.
- Match packing lists and shipping notes to PO.
- Upload pictures to authorised portals.
- Prepare business invoices for clearance via customs.
- Assist with any ad-hoc tasks to guarantee the efficient production and supply of all orders.
Referrals
If you know anyone who may be suitable for the above role, feel free to get in contact with the Mandarin Recruitment team. We will ensure a healthy referral bonus.
About Us
Mandarin Recruitment is a service that helps UK and China businesses & organisations find and source high-quality Mandarin-speaking professionals. We have unparalleled and exclusive channels to the Chinese speaking market, allowing us to be the leading organisation for specialist Mandarin recruitment.
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