Job Description
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We have an exciting opportunity for an Executive Assistant to Managing Director role in a Real Estate agency based in London. It is a one-stop shop for all property-related services, including buying, selling, and renting property. The executive assistant will be in charge of providing effective and efficient support to the managing director as well as assisting the larger business support team in ensuring the smooth operation of the fast-growing property consultancy firm.
Job Requirements:
- Have excellent organisational abilities and time management skills.
- Outstanding interpersonal and communication skills, as well as a genuine and trustworthy personality.
- A general understanding of IT and computer work.
- Exceptional attention to detail, as well as a knack for problem-solving.
- Possibility of being proactive and thinking outside the box.
- Ability to coordinate a team and give clear instructions to complete tasks.
- Ability to multitask and prioritise.
- Have prior experience as a PA/Admin/Team Manager.
- Flexible, punctual, and dependable.
- Excellent work ethic, willingness to try new things and learn.
- Excellent knowledge of social media platforms.
- Assist in making sure that proper procedures are followed.
- Be a role model for others by working hard and working well in teams.
- Happy to assist with a positive attitude to face any challenge.
- Outstanding in English.
- Cantonese and Mandarin fluency.
Responsibilities
Job Responsibilities:
- Management of internal and external meetings, viewings, and conference calls, as well as the preparation of any necessary papers, are all examples of executive assistance provided to the MD. This includes keeping track of his schedule through a thorough and proactive diary and email management.
- Coordination and management of internal and external (client) presentations (where possible draught in the first instance).
- Preparing documents includes audio/copy typing letters, memos, minutes, schedules, mails, and lengthy reports. Client reports with accurate formatting, printing, and binding.
- Making business plans for travel both domestically and internationally, as well as creating specific itineraries and travel packs as needed.
- Making travel and viewing arrangements.
- Taking calls and setting up meetings
- Organizing and upkeep of office systems.
- Creating corporate documentation.
- Strict confidentiality is maintained.
- Maintaining a high level of professionalism among employees.
Referrals
If you know anyone who may be suitable for the above role, feel free to get in contact with the Mandarin Recruitment team. We will ensure a healthy referral bonus.
About Us
Mandarin Recruitment is a service that helps UK and China businesses & organisations find and source high-quality Mandarin-speaking professionals. We have unparalleled and exclusive channels to the Chinese speaking market, allowing us to be the leading organisation for specialist Mandarin recruitment.
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