Job Description
For more Mandarin or Chinese Speaking jobs, follow us on 微信: ChineseJobsUK
We have an exciting opportunity for a Company Secretary role in a Dublin-based Retail Motor Vehicles company. It is a multinational enterprise focused on showcasing and selling Japanese-imported vehicles, currently expanding its footprint to become a leading player in Ireland’s mainstream used car market. The company is seeking a well-organized and efficient company secretary for this role.
Job Requirements:
- Fluent in English and Mandarin (spoken and written), with exceptional communication skills in both languages
- Skilled in translating complex documents and communications between English and Mandarin
- Over 8 years of experience in company management or executive support, preferably supporting C-level executives
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office management tools
- Highly organized with strong multitasking abilities to manage complex schedules and competing priorities
- Detail-oriented and capable of handling confidential information with discretion
- Outgoing and personable, with excellent interpersonal and networking skills to build strong relationships with stakeholders
- Strong time management skills, able to perform under pressure and meet deadlines in fast-paced environments
Responsibilities
Job Responsibilities:
- Oversee daily office operations to maintain a well-organised, efficient, and professional work environment.
- Serve as the primary point of contact for communication between the CEO and the management team, encouraging cross-departmental collaboration and ensuring clear, consistent messaging throughout the organisation.
- Organise meetings with the CEO, manage calendars, and professionally and discreetly handle private correspondence to support the team.
- Organise and maintain accurate digital and physical records while adhering to data protection and internal documentation standards.
- Create meeting agendas, keep detailed minutes, and track action items to ensure timely follow-up and execution.
- Collaborate with senior leadership and department heads to draft, format, and distribute internal communications and company announcements.
- As needed, attend meetings on behalf of the CEO, recording conversations and outlining important conclusions and next steps.
- Provide HR support across recruitment, onboarding, employee engagement, and maintenance of accurate personnel records.
- Collaborate with the finance team to ensure timely and precise payroll processing through the submission of timesheets, leave records, and employee updates.
- Manage office operations, including supplies, equipment, and facilities, by coordinating with vendors and service providers to uphold a safe and efficient workplace.
- Continuously assess and enhance administrative procedures by implementing best practices and driving operational improvements.
- Assist with project management by collecting data, conducting research, and preparing reports to support executive planning and decision-making.
Referrals
If you know anyone who may be suitable for the above role, feel free to get in contact with the Mandarin Recruitment team. We will ensure a healthy referral bonus.
About Us
Mandarin Recruitment is a service that helps UK and China businesses & organisations find and source high-quality Mandarin-speaking professionals. We have unparalleled and exclusive channels to the Chinese speaking market, allowing us to be the leading organisation for specialist Mandarin recruitment.
Apply for Job
Follow us on
